Finance & Monthly reports

You are responsible for reporting VAT on both your income and your expenses.

To ensure that both revenue and costs processed via Kayakomat work correctly—and to avoid paying VAT twice—it is essential that you have a valid EU VAT number.

This number must:

• Be registered with the tax authority in the country where your company is established
• Be used for all intra-EU transactions 
  

If you do not have an EU VAT number, VAT on your costs will have to be declared in Sweden, which may increase your expenses.

You apply for an EU VAT number through your local tax authority in your home country.

Se links to a guide on how to apply for VAT further below. 

Each month you find a Monthly report on the admin-page. showing your revenue and your costs. 

You can find this on the Admin page under:
Stations → Edit station → Billing tab

Reports are usually published in the Admin App in the middle of the following month.

Payouts are made at the end of the following month, meaning revenue from May is paid out at the end of June.

Remember to download and book keep your reports, preferably each month so that you are always up to date with your accounting and have a good insight in how you business is doing. 

Further below on this page you can find an explanation of the report, an example and a link to the admin page

Note;

1. if your costs are higher than your revenue, you will also receive an invoice from us.

2. If you have any outstanding invoices, please do make a payment to us immediately. This will avoid us deducting the outstanding amount from your turnover when any remaining balance is paid out. It will also simplify your own accounting a lot.

3. Revenue from gift cards/seasonal pass and any other items not booked directly trough or booking system will be paid out separately. You will receive a separate document for your accounting. 
4. Below the Monthly reports you will see a document called “Operator Invoice” . You only need this document if your accountant needs a specification of the costs that are already on the Monthly report. There is nothing else you need to do. You only see this document if you are in a EU country (Sweden excluded) 

5. If there was no revenue or expenses for the previous month, no report is generated.
   In other words, if no report appears on your admin page, your Kayakomat had no financial activity that month.

if your costs are higher than your revenue, you will also receive an invoice from us. Please pay in time, and book keep your invoice. 

For some contracts, the rental fee is paid in advance of the season.

Please pay any invoices from us in time, to avoid extra fees and more complicated accounting (since we will deduct the cost from your payouts).

We invoice you for land management fee once the land owners invoice us. It may be charged before the season, during the season, or as late as 6–12 months after the season.

If you rent equipment through a third-party financing company, you will receive a separate invoice directly from them. These costs are not included or deducted in our reporting.

It is important that you pay them in time, and notify us directly if you are not able to do so. 

Please consult your rental agreement if unsure if you are renting from Kayakomat (company name Point 65 Sweden) or a third party. 

You are responsible for  reporting VAT on both your income and your expenses.
Please make sure you know the routines and regulations in your country.

From 2026, operators will be able to choose whether to invoice with VAT or under the French VAT exemption scheme (“franchise en base de TVA”), which can simplify administration and significantly increase net profit for businesses with low VAT-deductible expenses.

Read more here